Wave goodbye to time-consuming and costly paper-based vehicle inspection forms. It’s time to make the switch to modern, more efficient electronic checklists that can streamline your processes and ensure your whole team stays on the same (virtual!) page. When you look at all the benefits as a whole, it’s easy to see why making the transition to a paperless system is one of the smartest decisions you can make for your fleet.
Paperless Vehicle Inspections
Daily vehicle inspections are an important part of vehicle maintenance, helping identify issues and making sure vehicles are roadworthy. They also help ensure compliance with the terms of many insurance policies, making them an essential part of any driver’s daily routine.
But despite a constantly evolving digital world and huge advances in technologies that can help streamline business processes, many fleets still rely on inefficient paper-based checklists for carrying out vehicle inspections. Making the switch to paperless systems is just one way fleet managers can cut costs, save time and make life easier for the whole team.
1. Save time
Paper-based checklists might seem like a simple solution, but the reality is that they are very time consuming to complete. Factor in manual data input into your spreadsheet or database each day and it all adds up to a whole lot of wasted time. If each inspection sheet takes just 5 minutes to input into your records, you’re still looking at an hour and a half of wasted time each day – even for a relatively small fleet of just 20 vehicles.
By contrast, electronic vehicle inspection forms make the whole process much more efficient. As well as being faster to fill out, an app like CheckAVehicle eliminates any need to manually input data, freeing up time for other critical tasks like dealing with any maintenance issues that arise.
Instead, vehicle checklists can be completed on your phone in just a few minutes and then instantly stored in the cloud and shared with other team members. It’s a much faster way of working.
2. Keep everyone informed
As well as being time consuming, paper-based vehicle inspection forms make it more difficult for fleet managers to keep on top of vehicle issues. Forms need to be passed manually between members of the team, which is definitely not the most efficient way of working and introduces the potential for errors to creep in.
By contrast, paperless vehicle inspections through CheckaVehicle help keep everyone in the loop. Once the checklist has been completed via the app, the forms are instantly available to all team members through the cloud. You can access your checklists, defect reports, fuel reports, tyre reports and accident reports for your entire fleet wherever you are, making it quick and easy to view vehicle status information and identify maintenance issues that need to be dealt with.
3. Cut costs
Paper-based vehicle inspection forms seem like a cheap solution on the face of it, but the costs soon add up over time, especially when you consider that they are much less efficient and need to be manually stored and processed.
If a monthly vehicle inspection logbook costs around £6 and lasts each driver a month, that’s £1,440 a year for a fleet of 20 vehicles. For a larger fleet of 50 vehicles, you’re looking at a whopping £3,600 a year just for the forms themselves – and that’s not taking into account labour expenses.
Electronic vehicle inspections can be cheaper upfront while also unlocking additional cost savings. Just think how much you can save by not having to input data manually – and that’s not even mentioning the cost of replacing lost or misplaced logbooks. Of course, electronic systems also help reduce your environmental impact by saving on paper.
All in all, electronic vehicle inspections have the potential to change the way you look after and manage your fleet forever. Learn more about how CheckAVehicle works and download the app today.