Tired of using paper-based vehicle checklists that can easily get lost and often contain illegible information? Sick of all the time wasted manually inputting data by hand into your company’s system?
Thankfully, there’s a much more efficient way of doing things. Check out all the benefits of paperless vehicle inspections using an app like CheckAVehicle and transform the way you conduct vehicle inspections starting today.
1. Save Time
Paper-based forms and checklists can be time consuming to complete – and that’s not to mention all the time wasted manually inputting data into a spreadsheet or database.
Compare that to paperless vehicle inspections, which can be completed with just a few taps. Once completed, information is digitally stored in an instant and can be quickly accessed when needed via the cloud, saving both time and money.
With less time spent completing forms and logging information, there’s more time to concentrate on other important tasks like dealing with maintenance issues that arise.
2. More accurate information
If a fault is present, the issue may be difficult to describe in writing, with the need for lengthy descriptions or even drawing out a diagram by hand.
By contrast, users of a digital system can quickly and easily upload photos of failed items, helping fleet managers to clearly see issues without needing to decipher sketchy drawings or illegible descriptions. Of course, this is also much faster.
3. Fewer errors
As well as being inefficient, manual data input and logging of information from paper-based forms introduces the chance of human error. What’s more, paper based forms can easily get lost or misplaced, which can create all sorts of problems.
By contrast, a paperless vehicle checklist system like CheckAVehicle reduces unnecessary paperwork and reduces the potential for input errors.
4. Better workflows
Fleet managers need to stay informed at all times – but that’s difficult when you’re relying on paper forms, with the need for information to be manually passed and inputted by hand.
One of the key benefits of paperless vehicle inspections is that they make it easier for fleet managers to access the information they need, with reports available instantly at any time and from any device.
5. Cut costs
Regularly buying in paper forms and checklists soon adds up over time – and the larger the fleet, the more it is going to cost.
As well as reducing expenditure on paper checklists and logbooks, less time spent on filling out forms and logging information unlocks time that can be better spent on other tasks.
6. Reduce waste
Perhaps the most obvious benefits of moving to paperless vehicle inspections and checklists is that there’s less waste.
With a digital system, there’s no need to worry about wasting paper or storing your reports in a physical space. Instead, everything can be stored digitally and accessed through the cloud.
CheckAVehicle’s paperless system makes drivers more productive and helps fleet managers stay better informed. Learn more about how it works today.